Sathaybama’s examination and certification system was custom developed as a holistic solution to cater to custom workflows of the University’s examination and administration processes.

The application remained as a purely backend application, operated by the department of COE, who managed a lot of sensitive data and was responsible for examinations, grading, promotion and data verification.

The ERP application was connected to a huge database with an architecture to support various syllabus structures.

The key modules that we covered in the application were:

• Students Management
  • This constituted of different type of student category and their respective profile information
  • Student related essential process like key information mapping, ID & signature based cards generation
  • Transfers and withdrawals management
• Marks Management
  • A dedicated system to handle different types of assessments score entry across multiple years and semesters
  • The assessment classification and import of data into the system
  • Verification process for assessment data entry
  • Course wise data management
• Arrears
  • As the pattern for arrears is different for each educational institution, this module was designed dedicatedly to the client organisation’s structure
• Examination
  • A key module to manage different types of examination for all students across different departments, courses and semesters
  • Timetable generation and information management
  • Exam labels and Hall tickets generation process
  • Exams marks entry and marks upload format
• Results
  • Grading process management, based on results enty and final validations
  • The module is key to generation for the final result of all the examinations which the students have participated
  • Results publishing module
  • Results review reports for management
  • Moderation for results published
• Revaluation
  • A major process where in the result is reverified and corrective measures are updated
  • The module was built to store the archival data and carry forward the latest assessment results
  • Process similar to examination module but conducted across semesters
• Reports
  • Multiple ad hoc reports generation which are key to understand the students results pattern and to take major educational decisions for the organisation
  • Custom reports for the dedicated departments exportable as excels and pdfs
  • Results analysis
  • Marks analysis
  • Course wise analysis
  • Program wise analysis
• Certificates
  • Full fledged certificates printing module
  • Can generate bulk certificates for marksheets, degree, provisional certificates, etc.
• Master data
  • Master data management module, a core module to control the various useful attributes of the organisation structure
  • Full fledged custom data management for changes required in the future
  • Course, programme, Departments, Syllabus, staff management, etc
• Access management
  • Secured encryption for data applied as all the information is very sensitive
  • Dedicated user access with user logging
  • Privilege based access control